your conference, our business
  • Moyo Kirstenbosch offers spectacular views, entertainment and food (ICED2016)Moyo Kirstenbosch offers spectacular views, entertainment and food (ICED2016)
  • A captive audienceA captive audience
  • Vice Chancellor of UCT, Dr Max Price (IMO 2014)Vice Chancellor of UCT, Dr Max Price (IMO 2014)
  • Our preferred caterers serve up tasty, fresh and delicious food throughout your event.Our preferred caterers serve up tasty, fresh and delicious food throughout your event.
  • We provide quick, smooth and effortless onsite registration management for all events (REPM2014)We provide quick, smooth and effortless onsite registration management for all events (REPM2014)
  • CMC StaffCMC Staff
  • Gala dinner, cocktail parties and all other social events planned to perfection” (REPM 2014)Gala dinner, cocktail parties and all other social events planned to perfection” (REPM 2014)
  • Exhibition set up and management (BCN2013)Exhibition set up and management (BCN2013)
  • Design and print management handled on your behalf and ensuring the conference message and theme is deliveredDesign and print management handled on your behalf and ensuring the conference message and theme is delivered
  • The most popular conference venue at UCT- Kramer Law Building, Middle Campus.  3 lecture theatres, 5 breakaway rooms and large exhibition areaThe most popular conference venue at UCT- Kramer Law Building, Middle Campus. 3 lecture theatres, 5 breakaway rooms and large exhibition area
  • No event is too complex or simple for our dedicated team (IMO2014)No event is too complex or simple for our dedicated team (IMO2014)
  • We source conference registration materials from trusted suppliers who meet our exacting standards (IMO2014)We source conference registration materials from trusted suppliers who meet our exacting standards (IMO2014)
  • We value the exhibitors and sponsors who partner with the committee to deliver a successful eventWe value the exhibitors and sponsors who partner with the committee to deliver a successful event
  • Long-standing relationships with all the major hotel groups and the Cape Town International Convention Centre (CTICC)Long-standing relationships with all the major hotel groups and the Cape Town International Convention Centre (CTICC)
  • Medical Faculty Centenary Dinner 2012Medical Faculty Centenary Dinner 2012
  • AFRES 2014 delegatesAFRES 2014 delegates
<<Prev Next>>

We provide full-service conference management to the public & private sector:

Client meetings

Your event is our business. This means we work with you to achieve all your conference goals. We will also arrange regular meetings to discuss all aspects of your conference (who, what, when, where and everything in between).

Conference website

If our clients wish, we can set up and manage a dedicated conference website. All the information prospective delegates need is found on the website, including: online registration, an online accommodation booking platform, online abstract management, the conference programme, updates of invited speakers, Cape Town information, tours and transfers

Delegate management

Your delegates are important to us. Therefore, we deal with all queries quickly and efficiently to ensure delegates have a smooth registration and conference experience. Visa letters are processed from our office and sent directly to delegates to include with their visa application. We organise communication campaigns through the planning process: ‘save the dates’, ‘call for abstracts’ and ‘registration deadlines’.

Design and print management

We work with preferred suppliers, so your conference communication and print work is designed with the conference theme and objectives in mind.

Financial management and administration

We compile and, as the conference evolves, update a detailed budget so that committees can track costs. We track finances and keep a close eye on expenses. We process all payments and invoices through the CMC’s finance office, ensuring quick and efficient service for all delegates and suppliers.

On-site management

Our friendly team provides full on-site support and management for delegates, speakers, exhibitors and sponsors, and we assist each throughout the conference with all queries. Our professional technical and audio-visual support suppliers provide state-of-the-art equipment and support for speakers and exhibitors.

Registration and promotional material

Lanyards, badges, gift bags – we have you covered. Many of our suppliers are NGOs that work with local communities to support employment initiatives and develop skills.

Social functions

In addition to conferences, we are able to organise any and every event, from welcome cocktail receptions to lavish gala dinners – sourcing venues, caterers and entertainment.

Speaker management

We manage travel and accommodation for keynote and guest speakers

Sponsorship and exhibition management

Sponsors and exhibitors are vital elements to any conference. They are important sources of additional income for the conference and provide networking opportunities for the delegates and speakers. We prepare sponsorship and exhibition packages and pricing in consultation with you. Once you as the committee have secured the sponsors and exhibitors for the conference based on our bespoke packages, we take over, liaising with and managing these partner companies on your behalf. In this way we ensure that contractual agreements are met, floor plans and set-up manuals are accurate, and all payments are processed timeously.

Transport, tours and airport shuttles

We manage single airport transfers through to group coach excursions to Cape Point or gala dinners. We book and manage pre-conference and post-conference tours.

Venue and accommodation management

We conduct site visits at suitable meeting venues and provide thorough feedback and recommendations. We negotiate rates and block bookings at suitable accommodation establishments close to the conference venue. We contract and manage the venue booking, including payments and confirmation of meeting requirements.